When businesses shift from using the traditional way of invoicing, there is a way to many benefits which come their way. This includes not using the manual and paper-based invoicing anymore. Depending on the starting point for your business, that is what would determine what you will get for cost saving and among many other advantages. in fact, the companies which still use the post to send their paper invoices are assured that their savings will be generated the most. Here are some of the many gains which you should know about so that you tune to the new electronic invoicing and be sure that you took the right path.
The first benefit of the e-invoicing is the ability to capture digital invoices. There are so many unnecessary costs when paper or email received invoices are received to the AP process. As you all know, if there are invoices which are received through the mail, those documents which are sent must be sorted out, opened, routed or even keyed and scanned to the AP system. Also, when the invoices are received through email, they require storing, saving as well as the place of the process would determine what else to be done.
Validation of the automated invoices is another advantage which the e-invoicing bring along. Before any approval or payment is processed, validation of the invoice is what takes place first. The need for these validations is to ensure that the current supplier is the one who is on the good standing, number match as well as vendor name. Click to get more info.
Automated matching is another advantage you would not wish to miss when you are using the e-invoicing. The validation of matching is the most complex one that takes place in the process of e-invoicing. Usually, you will come across three processes of matching which include the 4-way match, 2nd, and 3rd match. They all make the process of e-invoicing become more efficient. Gather more details from www.openfactura.cl.
Vendor self-service is yet another benefit which is gained from using the e-invoicing. The most expensive invoicing process is staffing call centers and not validation or capture of data. There has to be staff when the invoices are being sent to the post offices which requires payments of vendor inquiries. However, with the e-invoicing, it is only contacting the suppliers who are needed now that there has to be an assurance that everything is being processed right and that the invoices reached to the right individuals and at the right time.